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[ Intelligence ; Optimised ]

Vaxa Bureau – Podcast Guest Guide

Everything you need to prepare, join smoothly on SquadCast, and help your episode reach the right audience.

Vaxa Bureau Podcast
[ Stay Informed ]

Vaxa Intel; What You Can Expect

Thanks for agreeing to join the Vaxa Bureau – Intelligence; Optimised podcast. This page has everything you need to get set up, dial in, and help us get your episode in front of the right audience.

If you have any questions before recording, email [email protected]

1. Before the recording

Before we start, take a breath and set a comfortable pace. This is a professional conversation between peers, not a performance. Bring the points that matter, and we’ll guide the flow and handle the tech. If you want to pause, reframe, or follow a useful tangent, go for it — we’ll shape it in the edit. Clear examples and plain language land best with listeners.

  • Choose the quietest room you have.

  • Soft furnishings (rugs, curtains, couch) help reduce echo.

  • Avoid rooms with fans/aircon noise.

  • Wired headphones/earbuds are best — they stop audio feedback.

  • AirPods or similar are fine, but make sure they’re charged.

  • Please avoid using the laptop’s built-in mic and speakers.

  • If you have a USB or podcast mic, brilliant — use that.

  • Otherwise, use the mic on your headphones and keep it close to your mouth (but not rubbing on clothes).

  • Try not to tap the desk or shuffle papers — the mic will pick it up.

  • Use a strong, stable connection.

  • Stay close to your router.

  • Please join using Google Chrome — SquadCast works best there.

  • Close other apps/tabs that might use bandwidth.

  • We’ll send you a SquadCast link before your slot.
  • Open it in Chrome on your laptop/desktop.
  • Allow access to your mic/headphones.
  • You don’t need to record anything at your end — SquadCast does it for us.

We’ll do a quick sound check and run through the key themes before we press record. It’s not live, so we can re-do anything.

  • It’s audio-only — no camera required.

  • Speak naturally, like you’re talking to a colleague.

  • If you want to rephrase something, just pause and say it again — we’ll edit.

  • If a dog barks or a courier shows up, tell us and we’ll pause.


Timing: we usually book 60 minutes total (setup + recording) to produce an episode of around 20 - 30 minutes for listeners.

  • If you have a USB or podcast mic, brilliant — use that.

  • Otherwise, use the mic on your headphones and keep it close to your mouth (but not rubbing on clothes).

  • Try not to tap the desk or shuffle papers — the mic will pick it up.

After recording: help us amplify it

We want your episode to reach the right people. To make that easy, please be ready to:

Subscribe to the podcast on your preferred platform

  • YouTube

  • Spotify

  • Apple Podcasts (or your usual app)

Share the episode when it goes live

  • We’ll provide the episode link

  • We can also share the main podcast channel link and Spotify show link so you can post it on LinkedIn or with your network

  • Please tag Vaxa Bureau / Vaxa Group where possible

Add it to your socials or newsletter

Why we ask: consistent engagement helps the series grow and helps position you as a subject-matter expert in that episode’s topic.